User Management

Manage user accounts, invitations, and access to your organization

Overview

User Management allows administrators to control who has access to the Backbone MRP system. You can view current users, send invitations to new team members, and manage user access to your organization.

User Accounts

View and manage all users with access to your organization.

Invitations

Invite new team members to join your organization.

Login Tracking

Monitor login activity and session history for security.

Activity Logging

Track user actions throughout the system for audit purposes.

Users List

The Users List displays all users who currently have access to your organization.

Accessing the Users List

  1. Navigate to Administration
  2. Click "Users" in the organization workbench
  3. The list of users will display

User Information

Column Description
Name The user's display name

Double-click a user to view their detailed profile and access settings.

Inviting New Users

Add new team members to your organization by sending them an invitation.

Invitation Process

  1. Navigate to the Users list
  2. Click the "Invite" button
  3. Enter the new user's email address
  4. The system will send an invitation email
  5. The invitee follows the link to create their account and join the organization
Note: Invited users will need to create a Backbone MRP account if they don't already have one. The invitation links them to your organization once they sign up.

Login Tracking

Backbone MRP records login activity for all users, providing visibility into when and how the system is being accessed.

Login Record Information

  • User Name: Who logged in
  • Login Time: When the session started
  • Session Duration: How long the session lasted

Activity Logging

The system maintains an activity log that records significant user actions for audit and troubleshooting purposes.

Logged Activities

  • Record creation and modification
  • Order status changes
  • Invoice and shipment generation
  • Data exports and imports
  • Configuration changes

Best Practices

  • Prompt Removal: Remove access for users who leave the organization
  • Regular Audits: Periodically review the user list to ensure only active team members have access
  • Login Monitoring: Check login records for unusual activity patterns
  • Minimal Access: Only invite users who need access to the system