Shipment Tracking
Track and manage outbound shipments to customers
Tab: Inventory Changes
Inventory Changes
When a shipment is saved, Backbone MRP automatically records an inventory change for every part included in the shipment. The Inventory Changes tab shows a complete log of those adjustments so you can verify what was decremented and from which location.
Shipment Header
Before reviewing inventory changes, confirm the shipment header fields are correct:
| Field | Description |
|---|---|
| Order # | The sales order this shipment fulfills. |
| Ship Date | The date the goods left your facility. |
| Ship Via | Carrier or shipping method (UPS, FedEx, LTL, Will Call, etc.). |
| Tracking # | Carrier-issued tracking number for the package. |
| Ship-To Location | The customer destination address for this shipment. |
Action Buttons
- Lock / Unlock — Locks the shipment once it is confirmed. Locked shipments cannot be modified. Unlock to make corrections.
- Create Invoice — Generates an invoice for this shipment directly from the shipment record.
- Print Packing Slip — Prints the packing slip document for this shipment.
Inventory Changes Table
Each row in this table represents one inventory adjustment triggered by the shipment.
| Column | Description |
|---|---|
| Part Number | The part that was shipped and whose inventory was decremented. |
| Description | Part description from the catalog. |
| Location | The inventory location (warehouse bin, shelf, etc.) from which the quantity was pulled. |
| Quantity Shipped | The number of units removed from inventory. |
| Quantity Before | Inventory on hand immediately before this shipment. |
| Quantity After | Inventory on hand immediately after this shipment (Before − Shipped). |
| Change Date | Timestamp when the inventory adjustment was recorded. |
Verifying Inventory Changes
- Open the shipment from the Sales → Orders editor (Shipments tab) or from the customer record's Shipments tab.
- Click the Inventory Changes tab.
- Confirm each part row shows the correct quantity shipped and the resulting on-hand level.
- If a discrepancy exists, unlock the shipment, correct the shipped quantity, and save. The inventory change will be recalculated.
Locking a shipment: Once locked, the inventory changes are considered final. Unlocking and re-saving will reverse and reapply the inventory adjustments. Only unlock when a genuine correction is needed.
Invoicing from this tab: The Create Invoice button on this screen is a shortcut — it produces the same invoice you would create from the order's Invoices tab. The resulting invoice is linked to both the order and the shipment.